• Property & Liability Reporting

    This site provides a centralized platform for reporting incidents involving property damage or liability concerns. It offers clear guidelines on what to report, how to complete required forms, and the steps for proper documentation and follow-up.

     

    Reporting Process

    1. Notify Your Supervisor – Immediately inform your supervisor of the incident.
    2. Report to Law Enforcement (if applicable) – Contact local law enforcement for property loss or damage if necessary.
    3. Complete Incident Report Forms – Accurately fill out all required property/liability reporting forms.
    4. Submit to Risk Management – Supervisors must submit all documentation to the Risk Management department.
    5. Include Supporting Documentation:
      • Police Report (if applicable)
      • Photos of the damage or scene
      • Property Claim Form – Detailed description of the event (Fillable PDF)
      • Estimate of Replacement Cost – For damaged or lost property
    6. Follow-Up – Risk Management will review and contact you if additional information or steps are required.

     

    This process supports risk mitigation, ensures accurate documentation, and maintains compliance with district and legal standards.

     

    District Vehicle Incident Reporting

    All incidents involving district vehicles must be reported promptly and thoroughly. This ensures timely repairs, proper documentation, and compliance with insurance and safety requirements.

     

    Reporting Process

    1. Notify Your Supervisor – Report the incident to your immediate supervisor.
    2. Contact Law Enforcement – Call the police to report vehicle incidents involving damage, injury, or third parties.
    3. Complete Vehicle Incident Report Forms – Fill out all vehicle-related forms accurately.
    4. Submit to Risk Management – Supervisors must forward completed forms and documentation to Risk Management.
    5. Including Supporting Documentation:
      • Police Report (if applicable)
      • Photos of all vehicle(s) involved regardless of damage and scene
      • Photo of SUSD Vehicle Odometer
      • Incident Summary – Detailed account of what occurred (Fillable PDF)
      • Other Driver’s Information – Name, contact info, insurance, vehicle details
      • Estimate of Repairs – For vehicle damage
    6. Follow-Up – Risk Management will contact you for further action or information if needed.

     

    Proper reporting helps protect district assets, ensures staff safety, and supports legal compliance.