Board Policy and Administrative Regulation 1340

Access to District Records

The Board of Trustees recognizes the right to have access to public records of the District. The Board intends the District to provide any person reasonable access to the public records of the schools and the District during normal business hours and within the requirements of law, BP 1340. Public access shall not be given to records that are exempt from public disclosure under the California Public Records Act (“CPRA”) or other state or federal law. Requests for District records under the CPRA must be submitted to the Office of Constituent Services.

In response to a CPRA request, AR 1340 , the Director of Constituent Services or designee shall make reasonable efforts to locate the requested records, including, but not limited to, any electronic communication substantively related to the records, such as email, text messages, instant messages, and other electronic communications. Please email constituentservices@stocktonusd.net with requests. 

What to expect:

Within 10 days from receiving a CPRA request, the district must make a determination whether the request, in whole or in part, seeks disclosable records in the district’s possession, and promptly notify the person who made the request of its determination and the reasons for that determination. If the district’s determination is that the records are disclosable public records, the district’s notice to the person who made the request must state the estimated date and time when the records will be made available. While disclosure of records may not be unreasonably delayed, requestors should understand that the 10 days specified in law is only a limit as to when response to a request must be given, not a deadline for producing the records.

Once the disclosable records have been identified and are ready for production, an exact copy of an identifiable record must be provided to the person who made the request unless it is impracticable to do so, and information maintained in electronic format must be made available in electronic format. Additionally, the district may respond to a CPRA request by posting related public records on its internet website and directing a person who requests the record to the location on its website where the record is posted. If the person who requested the record is then unable to access or reproduce the record from the website, the district must provide a copy of the public record to the person. When the district determines that a CPRA request should be denied because the records, in whole or in part, are exempted from disclosure, the district must provide to the person who made the request, a written notification that includes a demonstration that the record in question is exempt by law or, in the case of the particular request, the public interest served by withholding the record clearly outweighs the public interest served by disclosure of the records requested. The notification must include the names and titles or positions of individuals responsible for the denial. More information can be found here.