SPSA Development Resources

  • Administrators:

    By now you should have received an email from Tiffany Ashworth, State and Federal Programs, Coordinator. If you haven't please contact her immediately at: tashworth@stocktonusd.net

    The email provided official notification of the 2020-2021 Title I Allocation for the 2020-2021 school year. The additional allocation affected Title I Instructional (account codes: 50643, 50650, 50671, 50672) and Title I - Parent Involvement (50647).

    The communication also encouraged access to this newly created webpage dedicated specifically on the SPSA development and the collection of resources for administrators to be successful with the 2020-2021 Title I Allocation Revision and the 2021-2022 SPSA Update (and beyond).

    Scroll down to access the following resource content:

      • SPSA Samples
      • Timeline for the SPSA revision and development process
      • Menu of Options
      • SPSA Evaluation Templates
      • SPSA Playbook/Guidebook (Working Draft Format)
      • Training Videos and Other Resources
      • Questions & Answers
      • Budget Spreadsheets
      • Funding Allocations
      • SPSA Revision and Update Survey
      • Link to Title1Crate
      • Link to Asana

     If we have left any content off that would be helpful or samples/templates you use, please forward them to Tiffany Ashworth.

    Thank you.


  • Driving Reasons for the Development, Review, Modification and Approval of School Plans for Student Achievement

    Development:

    California Education Code (EC) Section 64001(g)(1):

    A school that operates a categorical program funded through the consolidated application (ConApp) shall establish a schoolsite council (SSC) if such program requires a School Plan for Student Achievement (SPSA) (California Education Code [EC] Section 65000[b]).

    Review:

    California Education Code (EC) Section 64001(i):

    The SPSAs shall be reviewed and approved by the governing board or body of the local educational agency (LEA) at a regularly scheduled meeting whenever there are material changes that affect the academic programs for pupils covered by programs identified in this part (EC Section 64001[i]). If a SPSA is not approved by the governing board or body of the LEA, specific reasons for that action shall be communicated to the SSC (EC Section 64001[i]).

    Modification:

    California Education Code (EC) Section 64001(i):

    Modifications to any SPSA shall be developed, recommended, and approved or disapproved by the governing board or body of the LEA in the same manner (EC Section 64001[i]).

    Approval:

    California Education Code (EC) Section 64001(c):

    A LEA shall ensure, in the ConApp, that the SPSA has been prepared in accordance with the law, that SSC have developed and approved a SPSA for each school participating in programs funded through the ConApp process, and that SPSAs were developed with the review, certification, and advice of the school English learner advisory committee (ELAC), if required (EC Section 64001[c]).



  • Change Process





  • TIMELINE OF ACTIVITIES

     04/16/2021 – Notification of Title I Allocation Revision and Budget Spreadsheet

    04/23/2021 – Post SSC Meeting Agenda (Use 2nd Spring Meeting Template)

    04/30/2021 – SPSA Evaluation Completion

    05/14/2021 – Final deadline to provide revisions to State & Federal via Qualtrics survey

    05/27/2021 – Deadline for SPSA to be shared with ELAC and obtain recommendations

    05/28/2021 – Deadline for SSC consideration of ELAC recommendation and approval of final SPSA

    06/10/2021 – Final deadline to submit ALL Board Agenda Items to the Superintendent’s queue

    06/22/2021 – Governing Board Approval of SPSA


2020-2021 Title I Allocation Revision AND 2021-2022 SPSA Update Survey


SPSA Program & Budget Guidebook

  • SPSA Guidebook

    DRAFT - SPSA Program and Budget Guidebook Playbook

     

    You are strongly encouraged to download and safe the SPSA Program & Budget Guidebook to your computer for fast and easy access.

    The SPSA Program & Budget Guidebook is currently a "working document" meaning that edits, formatting, and content is still needing to be finished. State and Federal Programs staff and departments have worked hard compiling this highly sought content for applicable and continued understanding of how the Title I program, the SPSA plan, and funding work hand in hand. Additionally, the content is meant to provide resources and clarification of processes to ensure adequate and appropriate spending can occur and the district is able to demonstrate compliance with Federal Program Monitoring (FPM) audit reviews.

    State and Federal Programs is continually seeking suggestions and comments to improve this document and to support the sites better. Reach out to State and Federal Programs by email anytime.



  • SPSA Development


  • SPSA Evaluation

    SPSA Evaluation

    The evaluation is meant to confirm the progress of implemented strategies/activities and the ability to recalibrate. Frequent and periodic monitoring leaded to the overall SPSA evaluation.

    Deadline to complete: April 30

    Comments (-1)

  • SPSA Samples

    SPSA Samples

    SPSA Development Resources:
    SPSA Sample - K-8
    SPSA Sample - HS
    SPSA Sample - General
    Strategy/Activity Wording/Prompts
    Strategy/Activity Metrics - Samples

    Comments (-1)




Questions & Answers

  • Q: Why is the 2020-2021 Title I Allocation changing?

    Posted by:

    There are two reasons for the adjustment.

    Reason 1:  The district’s overall Title I allocation increased, which resulted in an increase of Parent Involvement (50643) funds. This increase was communicated and captured through the Mid-Year SPSA change process for most school sites. However, due to changes based on Reason 2, further adjusted allocations again. State & Federal Programs is implementing funding alternatives to ensure schools will not be negatively impacted.

    Reason 2: The district’s 2020-2021 Title I allocation was calculated using the most current 2019-2020 CALPADS data available at the time of the CONAPP application submission, prompting the release of the 2020-2021 preliminary allocations. Since that time, the district’s closure of Tyler Elementary and the subsequent opening of Mata Elementary school resulted in a shift of students attending the new school. Because of the shift in students, the 2019-2020 (previous year’s CALPADS data) cannot be used. The most current and available CALPADS data is 2020-2021, resulting in allocation adjustment to all school sites. Unfortunately, the initial calculation was not favorable to school sites, meaning the new allocations were less than the preliminary budget allocations. Realizing the hardships this would cause, State and Federal Programs modified the per pupil rate to ensure schools would not be negatively affected.

    Comments (-1)
  • Q: Why is the 20-21 Title I Allocation revision now being released?

    Posted by:

    State and Federal Programs became aware of calculation adjustment during the development of the 2021-2022 Consolidated Application (ConApp). Through questions and support from the CDE, it was determined that the 2020-2021 Title I Allocation required adjustment. Since that time, State and Federal Programs staff have worked with district administration, ALD Team, and various administrators to solidify a process that is non-burdensome and honors the time and scheduling of the various other initiates on an administrator’s plate. 

    Overall, Title I funding is an unstable funding source, meaning that it changes frequently throughout the school year. These changes are typically absorbed because State and Federal Programs have allocated a higher percentage to site than the minimum 40%. Due to the severity of the calculation shift resulting from the closure of Tyler Elementary and opening of Mata Elementary, State and Federal Programs increased the per pupil rate to avoid significant reductions in allocations; thereby, leading to a significant increase in most school site’s 2020-2021 Title I Allocations.

    Comments (-1)
  • Q: How does the 20-21 Title I Allocation Revision affect the prelimary 21-22 Title I Allocation?

    Posted by:

    The preliminary 2021-2022 Title I budget released in January 2021 has changed based on the student enrollment data for 2020-2021. It will be the same as the final 2020-2021 Title I Allocation Revision.

    Comments (-1)
  • Q: What happens if I don’t use the full increased allocation?

    Posted by:

    State and Federal Programs and collaborative administrators have worked diligently to identify ways for a site to expend the increased allocation. Due to various situations, if a site is unable to exhaust their 2020-2021 Title I Allocation, then the funds will be pulled into the State and Federal budget. These funds are then earmarked to provide continued support across all sites or other supports that lead to improved student achievement.

    Comments (-1)
  • Q: How will the 20-21Title I Allocation Revision be distributed?

    Posted by:

    As of this email communication, State and Federal Programs staff have already completed the update to each site’s budget in BusinessPlus to reflect the 2020-2021 Title I Allocation Revision. These funds will require a revision to the 2020-2021 SPSA (current year). Each site will identify how the revised 2020-2021 Title I Allocation will be distributed using the Qualtrics survey process. In the meantime, depending on the site’s current 2020-2021 SPSA, expenditure of increased funds can be immediate.

    Comments (-1)
  • Q: What can the 20-21 Title I Allocation Revision be used for?

    Posted by:

    State and Federal Programs staff have worked on a menu of options of evidence based activities to choose from. These options can be selected or not to meet the needs of the site based on the site’s focus resulting from their comprehensive needs assessment. Of the option(s) selected, the estimates can be expanded typically by adjusting the number of staff. Staff calculations will need to be broken out based on each position.

    Check out the Menu of Options section on this webpage. 

     

    Comments (-1)
  • Q: Why do I have to select from the Menu of Options?

    Posted by:

    The Menu of Options is a collection of suggestions compiled from working with other departments and  administrators. In addition, based on existing 2021-2022 SPSA, State and Federal Programs looks are possible expenditure scenarios that would likely expend funds in a reasonable, timely and necessary manner. The Menu of Options is merely a suggestion; therefore, if there are other strategies/activities that are not listed, please indicate in the Qualtrics survey questions.

    Due to purchasing deadlines and limitations in timely receipt, expenditures for supplies/materials, books, equipment, technology, etc. will not be honored.

    If you need support to identify other resources to support your 2021-2021 SPSA’s strategies/activities, you are encouraged to communicate with your director for additional guidance.

    Comments (-1)
  • Q: What vendors provide services for the proposed options?

    Posted by:

    The most current list of vendors is available through the Purchasing Department. Please note, although vendors have been identified for contracted services with the district, each site is still required to submit a Board Agenda Item for specific services with a vendor. Please be aware of Board Agenda Item submission dates and reviews for approval prior to the board meeting. You are encouraged to work with your director to ensure the process steps are. Important note: Absolutely no services may be conducted until the board approval AND the contract agreement is signed by authorized district representatives.

    Comments (-1)
  • Q: What is the process to amend the 20-21 SPSA?

    Posted by:

    State and Federal Programs will process the amendment using a Qualtrics survey. This survey link is: https://stocktonunified.co1.qualtrics.com/jfe/form/SV_4ObeTqVvnywjycK.

    State and Federal Programs will meet with small groups to review the process to amend the 2020-2021 SPSA. This meeting invite will be sent in a follow up email. Attendance is not mandatory but encouraged.

    Comments (-1)
  • Q: What about the 21-22 SPSA Update?

    Posted by:

    State and Federal Programs will combine the process to update the 2021-2022 SPSA using the same Qualtrics survey. This survey link is: https://stocktonunified.co1.qualtrics.com/jfe/form/SV_4ObeTqVvnywjycK.

    Comments (-1)
  • Q: Why are the 20-21 Title I Allocation Revision and the 21-22 SPSA Update processes being combined?

    Posted by:

    State and Federal Programs staff have been in constant communication with the ALD Team and other administrators as the need for the revision and the required actions have unfolded pertaining to the 2020-2021 Title I Allocation Revision. It was suggested since the 2020-2021 Title I Allocation Revision is during the 2021-2022 SPSA Update timeframe, it would be important to honor everyone’s time and efforts to complete the processes as one.

    Comments (-1)
  • Q: What is the timeline to complete the 20-21 Title I Allocation Revision and 21-22 SPSA Update?

    Posted by:

    The following timeline has been developed and reviewed with input from administrators to ensure adequate time is given for sites to complete the process and allow State & Federal Programs enough time to process their part. 

    04/16/2021 – Notification of Title I Allocation Revision and Budget Spreadsheet

    04/23/2021 – Post SSC Meeting Agenda (Use 2nd Spring Meeting Template)

    04/30/2021 – SPSA Evaluation Completion

    05/14/2021 – Final deadline to provide revisions to State & Federal via Qualtrics survey

    05/27/2021 – Deadline for SPSA to be shared with ELAC and obtain recommendations

    05/28/2021 – Deadline for SSC consideration of ELAC recommendation and approval of final SPSA

    06/10/2021 – Final deadline to submit ALL Board Agenda Items to the Superintendent’s queue

    06/22/2021 – Governing Board Approval of SPSA

    Comments (-1)
SPSA Revision Process Flow