Procare Attendance Training

Agenda

Teacher Coordinator Prep

• Each teacher will need a procare account.
  • Check to see if the teacher already has an account
  • Name should read - SUSD First Last
  • Teachers will be non-admin
• Create a tag for each teacher
• Register students into Procare
  • Check to see if a student is already active.
  • If not active, you will search for "on hold" status and enroll
  • If not "on hold", you can create an account for that student.
    • Using information from Synergy
      • Registered name
      • Student ID
      • Birthday
      • Family Info
• Tag students in Procare to teacher

• Create Teacher roster
  • Using this template, creates a Roster for each teacher.
  • Sort names by ABC order
  • Ensure all students on roster are tagged on Procare

• Determine the number of students each day in the program
  • Work with your program facilitator
  • if the daily number is above 175, please contact Dominique Ortega
  • If below 175, let your cafeteria manager know the count for each day.
    • 1 to 2 weeks in advance to ensure snacks are available

Teacher Coordinator and Facilitator collaboration

• Where will teacher-only students sit for snack time?
• When and where will they be picked up by the teacher?
• Who will supervise them during snack time?
• Who will sign in students?
  • Teacher, Facilitators
• Who will sign out students?
  • Teacher, Facilitators
• How will you handle late pickups?
• How will students who attend the full program be returned to the ASP? 
• Will the site allow walk homes?
  • require admin approval
• How will you communicate with each other?
  • Teacher absences

Procare Tutorials

• Signing in students
  • Phone
  • Computer
• Signing out students - grant requires a digital signature
  • Phone
  • Parent App
  • Computer - can not be used to sign out students
  • How to sign out walk homes
• How to see if all students are signed out